People & Culture Assistant

Position Summary

Principal Duties & Responsibilities

HR Responsibilities: 

• Support the HR team with day-to-day operations and administrative tasks 
• Assist with HR reporting, data entry, and updating employee information in HR systems 
• Support employee engagement initiatives and internal communications 
• Contribute to process improvement and team projects assigned 
• Help coordinate employee engagement activities and internal communications 
• Provide general administrative support to the P&C team 
• Managing and supporting other special projects as needed 

Calendar Management: 

• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Keeps the CPO aware of upcoming commitments and responsibilities including travel logistics and key business calendar appointments

Meeting Coordination: 

• Ensure final materials for each board meeting is organized or downloaded
• Schedule’s meetings to accomplish required outcomes with the right audience/attendees. Identifies whether meetings are for final decision, initial input, for review only, etc.
• Schedules and plans with CPO’s direct reports (one-on-one’s)
• Provide proactive management and coordination with HMC and their EAs to ensure required documents/presentations are submitted timely

Travel & Financial Management: 

• Manages all travel arrangements and logistics, staying well ahead of travel dates to manage business costs effectively and efficiently
• Rapidly submits expense reports for processing/reimbursement of all expenses
• Oversees CPO financial expenditures including travel, holiday gifts, etc. 

Education, Specialized/Technical Knowledge, or Required Skills