Office Coordinator

Position Summary

 Performs general office duties.  Responsible for accurate reporting in the areas of shipping, production, and accounts payable.  Assists with other accounting functions within the department as needed.

Principal Duties & Responsibilities

1. Create, organize and maintain files in an accurate, neat, and efficient order for various departments.
2. Maintains the inventory for office/vending supplies.  Works with purchasing to obtain items other than office supplies at best cost.  Places orders when inventory is low.
3. Coordinate meals for internal and external clients.
4. Prepare special deliveries for mailings: receives and distributes incoming mail, collects, stamps and arranges pickup and drop off mail.
5. Displays professionalism in receiving, screening and routing telephone calls and visitors to the proper parties.
6. Responsible for the coordination of routine maintenance and care of the office equipment and plant vehicles assigned for office pool use. Is proficient in the use of all functions regarding the office equipment. Demonstrates the ability to recognize equipment failure and tries to correct before asking for help.  Reports urgent problems immediately.
7. Knows the policy and procedures of employee board sales.  Can handle an employee board sale. (Back-Up)
8. Knows the policy and procedures associated with petty cash.  Can reconcile at time of replenishment.
9. Show working knowledge of Windows, Word, and Excel. Some knowledge of PowerPoint and Access is useful.

Full job description upon request.

Requirements & Preferred Competencies

Requirements & Preferred Competencies

• Bachelor of Science degree in Accounting or Finance preferred 
• Minimum of two years accounting experience
• Organizational skills
• Excellent attention to detail
• Proficiency in Microsoft Office
• Excellent oral and written communication skills
• Experience with Oracle ERP system a plus
• Able to work with a diverse group of people in a team environment by maintaining a consistently positive, cooperative, self-motived, professional attitude.
• Ability to handle confidential information